Elder Board Meeting Minutes: May 11, 2010
In attendance: Pastor Bob Burris, Rick Hicks, Bill Runion, Mike Wojtanowicz.
Absent: Rob Martin, Gerimie Meier.
1. Rick Hicks called the meeting to order in prayer.
2. The minutes from the April 2010 Elder Board meeting were read and approved.
3. The minutes from the QBM were read and approved.
4. The book discussion was postponed until all can be in attendance.
5. Rick Hicks gave an update of the By-laws and Constitution initiative.
a. The team will include Rick, Mike and Rob from the elder board. Bill Petersen, Craig Alexander and Tom Walters will be added to the team from the congregation.
b. The goal of the team is to be ready for presentation at the Oct. 2010 QBM.
This effectively leaves a 4 month window for this project.
6. Pastor Burris gave an update of the Small Group Development initiative.
a. He has met with the small group leaders and will continue to do so regularly.
b. He has recommended use of the Gospel Primer as study material and is working on a study guide with questions to assist in facilitation for small group leaders.
7. Pastor Burris gave an update on the Mission to Orange initiative.
a. The leadership team will focus on 4 key events.
b. The leadership team will work with their teams to develop plans to equip their members with the tools to connect with guests to these events.
c. The events will include various ways to share testimonies and the gospel as a primary connection with our guests.
8. Staff
Andrew Koetsier:
i. Pastor Burris reported that Andrew has completed his preparation to meet with the Ordination Council for licensure leading to ordination.
Excerpt from the EFCA Website regarding Credentialing:
1. A ministry license is valid only as long as the holder remains active in the kind of ministry for which the license was issued. It will be issued for three years and, thereafter, one year at a time until a permanent credential is obtained (up to two additional years).
2. The primary purpose of the license is to identify theological competency and alignment with the EFCA. Since it is temporary, it is valid for three years and leads either to the Certificate of Christian Ministry (which focuses on theological proficiency) or the Certificate of Ordination (which focuses on theological mastery).
ii. Bob expects Andrew to pass this licensing phase.
iii. As a reminder, this was a condition of Andrew’s employment. He was hired contingent upon his completion of this step by his one year anniversary.
iv. There was a discussion about publicizing this accomplishment and giving Andrew the title of “Pastor”. It was decided that we should establish a policy regarding how TACC uses this title. Pastor Bob and Mike Wojtanowicz will put a policy together by our next elder meeting.
9. June/July/August Elder meeting Schedule was discussed. Rick recommended that we use the summer months to meet around the BBQ with our wives. No dates were determined. Rick volunteered his home for June and will email us with date and time.
10. Bill Runion closed in prayer.
Quarterly Business Meeting Minutes 4/25/10
1. Rick Hicks brought the meeting to order in prayer.
2. Ed Nilsen lead a time of praise songs.
3. Rick Hicks shared a devotional from the Gospel Primer.
4. Gerimie Meier presented the minutes from the 2nd half of the Annual Business Meeting. The minutes were approved.
5. Gerimie Meier gave a report on the finances for the 1st quarter. He also reported that Ronald Styles completed a review of the 2008 books for TACC, Children’s House and Partner School. He found them to be in order.
6. Leadership Community Reports were given as follows:
a. Ed Nilsen reported on the Worship, College, and Men’s Ministry teams.
b. Andrew Koetsier reported on Youth, Women’s Ministry, Compton Clean-up, Deacons and a new idea for fellowship – Supper for
Seven.
c. Pastor Bob reported on the recent conference he attended in Louisville, Missions, Children’s, and the fresh paint and carpet in Rm
107.
7. Rick Hicks reported on the Sunday morning start time changes, the switch in times was made official.
8. Rick Hicks reported that the elders had the desire to change the name of the Quarterly Business Meetings (QBM) to better connect with our Mission, Vision and Values. Their recommendation is to change the name of the QBM to the Vision-Works Update.
9. Rick Hicks opened the floor to questions.
10. Ed Nilsen and Rick Hicks closed the meeting with a time of praise songs and prayer.
TACC Elder Meeting Minutes 4/18/10
In attendance:
Bob Burris, Rick Hicks, Gerimie Meier, Rob Marton, Bill Runion, Mike Wojtanowicz.
The elders shared lunch together. Rick Hicks opened the meeting in prayer. We all prayed together for the needs of the body and various TACC ministries.
1. The minutes from our March meeting were approved.
2. Book study assignments were made. Mike will lead the first part of the book discussion, “The Fable”, and Rob will lead the second part of the discussion, “The Model”. All should read the book by the next meeting and be ready to discuss.
3. Big Rocks:
a. Bi-laws and Constitution:
i. Assignments: Rick will call all team members and schedule a meeting.
ii. Accountability: Team will have a date to meet set prior to next Sunday.
Target date to implement = 1/2011
Vote date to confirm = 1/2012
4. Small Groups Development:
a. Report: Bob restarted small group leadership meetings and reported that the meeting was well attended. He recommended that the leaders use the Gospel Primer and several were taking that advice.
b. There was a discussion of small group assimilation of new attendees. We decided to have Andrew Koetsier establish a small group ministry team to establish a process to encourage new people to visit and join small groups. Goals are to provide leadership for small groups, increase small group participation and encourage small groups to think mission, vision and values.
5. Mission to Orange:
a. Report: Bob reports that the leadership community is working toward a change in how we do events. When we have events, the ministry groups pour themselves into preparation and end up so engaged in working the event that they seldom actually interact with the people they invited. As a result a great opportunity to share the gospel is lost. The leadership team will meet today and begin work on the first event where we hope to change this. The July 4th celebration.
6. TACC ministry reports:
a. Mission Board: Gerimie reported that the garage sale raised over $2500. He also reported that the team of 8 headed to India has been in prayer and training. Tickets have been purchased for the trip.
b. Women’s ministry: Rob reported that he met with Becky Christopherson.
Action: Rob will meet with Becky and the Women’s ministry team.
7. Rick opened the meeting to new business, none was brought up.
8. The Quarterly Business Meeting is scheduled for next Sunday April 25th at 6pm. Rick will lead the meeting and introduce the new name for these meetings, “Vision-Works Update”. TACC staff members will be the first to model Vision-Works updates ( give ministry area reports ).
9. The next elder meeting is scheduled for May 16th at 6pm.
10. Bill Runion closed in prayer.
TACC Elder Meeting Minutes 3/21/10
In attendance:
Bob Burris, Gerimie Meier, Rob Marton, Bill Runion, Mike Wojtanowicz.
Absent:
Rick Hicks
1. Mike Wojtanowicz opened the meeting in prayer.
2. The minutes of our February 2010 meeting were approved as is.
3. Mike started the discussion of key ministry initiatives, Big Rocks:
- Bi-laws, constitution, and membership role. Pastor Bob, Mike, Rick and Bill Petersen will be the team that works on this initiative.
- Small group leader meetings: Pastor Bob has set a start date and is recommending one of two books, The Gospel Primer, and The Unexpected Adventure. He will also encourage small groups to share testimonies.
- Mission to Orange: Leadership community meetings will encourage all ministries to be more purposeful about Mission Vision and Values and accountability.
4. Other business:
- TACC 50th Anniversary is this year. Jeri and Gloria Little have accepted our offer to have them lead the planning team for this celebration. The direction of the elders is to include a purpose/project such as raising a school in India. Outreach to past members and to our local community should also be part of this celebration.
- Women’s ministry: Becky Christopherson is stepping down as the leader of women’s ministry.
5. The elder team shared prayer requests and prayed for each other.
6. Mike closed the meeting in prayer.
TACC Elder Meeting Minutes 2/21/10
In attendance: Bob Burris, Rick Hicks, Gerimie Meier, Rob Marton, Bill Runion, Mike Wojtanowicz.
1. Pastor Bob welcomed the returning elders as well as the new elders. The elders shared prayer requests and prayed for each other’s needs as well as the needs of TACC members and ministries.
2. We broke for dinner with our wives and enjoyed good fellowship.
3. Following dinner, Pastor Bob reconvened the elder meeting and explained the available board positions. A brief discussion of each position followed. Nominations were made and each position was filled as follows:
TACC Elder board positions for 2010:
Chairman: Rick Hicks
Vice-chairman & Personnel chair: Mike Wojtanowicz
Treasurer & Trustee chair: Gerimie Meier
Secretary: Bill Runion
Liaison positions: Women's Ministries, Rob Marton
Men's Ministries, Bob Burris
Deacon Board, Bill Runion
Leadership Team, Bob Burris
Mission Board, Gerimie MeierChairman: Rick Hicks
4. Following the election of officers Rick Hicks led the remainder of the meeting.
5. The schedule for book discussion and meal assignments were made for the upcoming elder retreat as follows:
“High Impact Church Boards” Book Study Discussion Assignments:
Bob Burris Chapters 1 & 2
Bill Runion Chapters 3 & 4
Gerimie Meier Chapters 5 & 6
Rob Marton Chapters 7 & 8
Rick Hicks Chapters 9 & 10
Mike Wojtanowicz The Rest!!
Bob Burris Devotions; All to give testimony. 10 minutes + Q & A
Meals:
Thursday: Dinner out
Friday Breakfast: Bob Burris & Mike Wojtanowicz
Lunch: Rick Hicks & Bill Runion
Dinner: Gerimie Meier & Rob Marton
Saturday Breakfast: Mike Wojtanowicz & Bob Burris
Lunch: Bill Runion & Rick Hicks
Carpool: Rick Hicks & Mike Wojtanowicz are driving. We will leave from Rick Hick’s home Thursday @ 2:00pm
6. Communion schedule: Gerimie will email the schedule to all elders.
7. Elder meeting will be held the 3rd Sunday of each month immediately after church. Someone will pickup lunch and meet at church.
8. Book study this year’s Elder Board:
The Five Dysfunctions of a Team: A Leadership Fable (J-B Lencioni Series)
9. Elders were encouraged to spend lots of time together, not just at meetings and church functions. It was good to spend time in each other’s homes breaking bread and fellowshipping. All were encouraged to be at prayer Tuesday mornings, Wednesday mornings and/or Sunday mornings. This will help us to know and trust each other.
10. TACC 50th Anniversary is this year. We agreed that a celebration of this milestone is a great opportunity. Pastor Bob encouraged us to celebrate this with a purpose or project in mind so that we not only look back and celebrate the Godly heritage we share at TACC, but look forward with hope and excitement about the work He still has for us to fulfill.
Quarterly Business Meeting Minutes 11/1/09
1. Ed and Rick brought the meeting to order in song and prayer.
2. Pastor Bob led us in Devotion.
3. Gerimie presented Minutes from the Business Meeting of 7/26/2009. Minutes were approved.
4. Rick Hicks and Gordy Peterson presented the finances of the church.
The Kitchen Remodel was completed and the budget was fully funded with the supplement from the church savings. There is a balance available for kitchen equipment but the money has been used for the General Fund as it is still underfunded. Also, they informed us that the special fund for the kitchen remodel is closed.
The giving policy of the church was re-stated: All giving is allocated to the general fund and will be spent according to the annual budget created by church leadership and approved at the annual business meeting by the congregation. There is no special giving unless a special fund is created by the church leadership.
5. Rick Hicks gave us Nominating Committee update. He shared that forms were to be passed out in the Sunday morning bulletin through the month of November. Then he presented the committee as Mary Beth Ramlo, Marcia Lichte and Bill Peterson, and they were approved.
6. Dave Arneson announced that the Kitchen Remodel was completed and asked if there were any questions. No questions were asked.
7. Steve Hicks gave us an update for the Missions Committee. The India mission’s trip was a great success. He encouraged more people to go next year and if anyone was interested to fill out a short term missions sheet. He continued to share that Amy Williams will be home for the next month. Also that the Little's are home for good and please make them welcome.
8. Ed Nilsen gave a report on the Leadership Community. He shared something from each of the church’s ministries and then asked for silent prayer for each.
9. Rick opened the meeting for questions and answers. It was recommended to provide a list of current and needed officers.
10. Pastor Bob gave a pastoral update. It is exciting to see happy people worship God. He then re-stated our mission, convictions/responsibilities and values.
11. Rick and Ed then closed the meeting with song and prayer.
Elder Meeting Minutes 9/4/09
1. Meeting called to order in prayer.
2. EB minutes from 7/26 & 7/28 were presented and approved.
3. Discussed church finances and acquiring a credit card in the church’s name so individual leaders don’t need to use personal cards. The discussion was to be continued at a meeting in the future.
4. Discussed our policy on special giving. All giving is deposited into the general fund and the leadership determines the budget/spending and is approved by the congregation annually. There are times when special funds are created for events outside of the budgeted events. These funds are approved by the Elder Board on a case by case basis. We also discussed the necessity to share this information with the congregation as often as possible.
5. Opened a special fund for the India 2009 mission’s trip. The total budget is $25,000.
6. Discussed the use of the new kitchen and the policy for using the kitchen. Anyone from the congregation is welcome to use the kitchen with the following rules: check the church calendar to verify another group isn’t already scheduled, ask that an approved person explain the new safety features of the kitchen, clean up after yourself, and do not use stored goods that don’t belong to you.
7. Pastor presented his thoughts on MVV conviction. He will be teaching from this point on Sunday.
8. Andrew will teach the first two Sundays Bob is gone.
9. The Nominating Committee is Mary Beth Ramlo, Marcia Lichte and Bill Peterson. Approved.
10. Communion schedule for the remainder of the year:
Bob: September
Rick: October
Gerimie: November
Dave: December
11. Closed in prayer.
Quarterly Business Meeting Minutes 7/26/09
1. Ed led a time of worship.
2. Gerimie presented Minutes from the Business Meeting of April 19th, 2009. Minutes were approved.
3. Rick Hicks and Gordy Peterson presented the finances of the church and a discussion followed regarding the diminished trend in giving.
4. Pastor Bob presented the four core values from the Mission, Vision and Values statement of the church.
5. Craig Alexander presented the new members for approval: Jared Phipps, Kenny Fox, Tracey Fox, Brian Phipps, Sandra Phipps, Roxanne Nilsen, Irina Nilsen, Charles Newman, Betsy Newman, Tyler Alexander, Sarah Sturgeon, Cindi Coker, Daniel Quinones, Suzi Quinones and John Krukenburg. All were approved.
6. Ministry leaders gave an update of their respective ministries:
Deacons: Mike Bast and Denny Deibner
Children’s Ministry: Christie Runion
Youth Ministry: Kenny Fox
Men’s Ministry: Charlie Newman
Women’s Ministry: Becky Christopherson
Children’s House: Cathy Keller
Partner School: Betsy Newman
Music Ministry: Ed Nilsen
College Ministry: Granden Meier
Missions: Chuck Stevenson
Trustees: Tom Walters
7. Meeting opened for questions and answers.
8. Ed Nilsen closed the meeting with leading us in a worship song.
Elder Meeting Minutes 3/26/09
1. Meeting called to order with prayer at 0845.
2. Minutes from elder meeting on 3/5/2009 were approved.
3. Appointments of elder representation to the church boards and committees are as follows:
Deacon Board - Rick Hicks
Trustee Board - Dave Arneson
Missions Board - Gerimie Meier
Leadership Team - Bob Burris
Women’s Ministry - Dave Arneson
Men’s Ministry - Rick Hicks
4. Sunday Morning Prayer at 0630 canceled.
5. Elder prayer scheduled for Tuesday mornings, to follow men’s family prayer time.
6. Kitchen remodel budget:
$ 43,000.00 is from the church building remodeling fund.
$ 43,000.00 will come from the church savings fund.
$ 33,000.00 needed for underground plumbing not included on the original bid. The Trustees decided this is repairing existing plumbing and will fund as expenditure from their budget.
The plans are under review with the city of Orange plan check and health department. The Trustees will give an update following the review.
7. The recommendation letter for EFCA ministry license under consideration from the 3/5 meeting was approved.
8. Quarterly Business meetings are as follows:
19th of April 1800
26th of July 1800
9. Wednesday meal ministry is part of the Awana’s ministry and therefore accountable to their leadership.
10. The candidate for Part Time Youth Director has taught the last two high school meetings and has attended Tuesday morning prayer time. A Q&A is being organized for parents and kids with the candidate.
11. Consideration for starting a church wide study of the 2:7 Growing Strong In God's Family.
12. Planning for annual events:
July 4th celebration
October staff appreciation
November Family Camp
13. Approve Ed Nilsen for EFCA Ministry Leader License.
14. Meeting closed with prayer 1050 and next meeting to be April 16th 0830.
Elder Meeting Minutes 3/5/09
1. We prayed and brought the meeting to order at 0840.
2. There was brief discussion of officer’s responsibilities and then we elected:
Rick Hicks Chairman
Gerimie Meier Vice Chairman/Secretary
Dave Arneson Financial/Trustee Representative
3. We discussed changing TACC’s Mission, Vision, Values and Goals for 2009/2010/… Pastor Bob offered his draft as a beginning point. He shared that most ministries are currently operating under a mission’s statement they came up with for their ministry. He is encouraging each ministry leader to operate within their stated mission statement. In this effort he has scheduled a monthly meeting for all ministry leaders or those who want to be involved in church leadership for the 3rd Sunday of each month at 1630. He encouraged all elders to attend. There was also a discussion to leave them the way they are with a few revisions.
4. Our fund raising policy needs to be communicated to the congregation. In the past the policy has been that all fundraising must be approved by the elders. We wanted to make sure that we weren’t having too many of them.
5. Mike Fisher has requested Pastor Bob to come and teach in Myanmar. He would be gone for two weeks in October. This was approved.
6. A recommendation for ministry was received from EFCA and is being considered.
7. Pastor Bob will administrate Ed’s holiday schedule.
8. A candidate for PT Youth Director is being considered and will meet with the EB soon and with a larger group from the congregation in 2 weeks should the interview go well.
9. The Trustees have requested approval to begin the kitchen portion of the church remodel plan. We sent it to the remodeling committee for their review and recommendation.
10. The meeting closed with prayer and we set the next meeting to be Thursday the 26th of March at 0830 in the fireside room.
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